The beginning of the listing input process provides an easy way for you to copy from one of your old listings. In order to be able to clone a listing, you must be with the same organization you were with when you entered the previous listing:
- If the listing you are copying from was listed with your current office (same office ID), you should have no problem cloning the listing yourself. This even applies if you were not the list agent on the previous listing. As long as the list office ID of the previous listing matches your current office ID, you should be able to clone from that listing.
- If the listing was from a different office within the same organization (ex: you're in the Norwalk office of your organization and the listing you're cloning was listed with the Milford office), you may have to reach out to SmartMLS so we can start the cloning process for you (we'll save it as a Draft listing under your agent ID).
In either instance, SmartMLS does not require written permission to clone the listing.
If you have moved to a different organization since you last listed the property, you will not be able to clone from a previous listing unless you have written permission from the Manager/Head Broker of that office/firm. In these instances, SmartMLS staff will clone the listing for you. However, none of the photos from the previous listing will copy over to the new listing. You must manually upload a new set of photos to the new listing yourself.
You can clone across property types (from a SF for Sale to a SF for Rent, from a SF to a Multi-Family, etc.) except for Commercial listings. You can clone from one Commercial listing to another Commercial listing, but you cannot clone from a Commercial listing to a different property type, or vice versa.
You cannot clone from a Draft listing. We have requested that our Connect system be enhanced with this ability, but there is currently no estimate as to when that might occur.
Go to Add/Edit and click Add New Listing:
When the Add New Listing window opens:
- Select the property type of your new listing.
- Put a check in the second check box [Fill from Listing and Tax (Clone + Tax)].
- Enter the list number of the listing you want to copy from. If you don't know the list number, you can enter the address information and then find the correct listing on the next screen.
- Click Continue.
After clicking Continue, the next screen will most likely have two sections. The top half will display any matching tax records and the bottom section will display any matching listings:
- If we have a tax record for the property in our public records database, it will automatically be selected in the Matching Tax Records section. Note: you are not able to de-select the tax record, but you are able to edit the data that is pulled in from the tax record if need be.
- If multiple tax records appear (this can happen, for instance, if you enter the address but don't narrow it down by city), put a check in front of the correct one. Connect will autofill tax data to the listing directly from the tax record.
To copy property data from your previous listing, go to the Matching Listings section and put a check in front of the list number you'd like to clone from.
Selecting both the tax record and the previous listing will fill in as many of the listing's fields (including the most recent tax information) as possible and make your job a lot easier.
Note: If there is no tax record in our database and you click Continue without putting a check in front of the listing you would like to clone from, you will not be auto-populating any data to your new listing. You will have to manually input all of the listing data from scratch.
After checking the box(es), click Continue. That brings you right into the first section of listing input and you're on your way!
Cloning a previous listing also copies all of its photos. You can manage these photos from the Photographers & Virtual Tours tab.
As is always the case when uploading photos to your listing, it is vital that you have the proper authority to use the images on the MLS:
- Click here for more information on photo license agreements.
- Click here for more guidance regarding attributing credit to the source of your photos.
Related articles:
Cloned listing displays outdated tax information
Comments
Please sign in to leave a comment.