Print listings

Printing listings from connectMLS is a very straightforward process.

After you have performed your search, view the matching properties and select those you would like to print by putting a check in the box.

Note: the check box location differs based on the report you are in. It is generally on the left or upper left corner of the report.

Once you have selected the listings, click the print icon in the upper right corner of the screen:

There's a lot going on in the Print Listings dialog box, so we're going to split it up into two images:

1. The Properties to Print section allows you to choose to print all of your search results, or just those listings that you selected with the check box.
   
   
2. Report Settings is where you choose the report type(s) you want to print. You can select as many reports as you'd like. They will be sent to the printer in the order in which you check them.
   
   
3. Single Line Reports are designed to print individually. This section is where you'll find our larger, more detailed reports, such as the Full Detail and Agent- One Page reports.
   
   
4. The Multiple Listing Reports section is comprised of smaller reports, such as the 1 Line Summary and Thumbnail. Reports in this section are designed to print several listings per page. 
   
   
5. Custom Reports is a separate section that contains any custom reports you have created yourself. It is important to remember that custom reports are property type-specific. If you initially created a custom report after running a Land search, that custom report is only available from Land searches (or Hotsheets). You will not have access to it from a Single Family search.
   
   
   Note: our connectMLS system will not have every display option that was available in Matrix. Many of the reports in Connect are very similar to (but not exact matches for) Matrix displays. 
   When printing listings, if all of the desired information is not available in one report, you can mix and match options from the Report Selections section and combine multiple reports to provide all of the information for your client.
   
   
   
6. Click Preview to see how your printout will look.
   
   
7. Click Print to send the report(s) to your printer.
   
   
8. Save as PDF allows you to save your report as a PDF file on your computer. This is helpful if you would like to send the listing(s) as an attachment to an email you are sending from your own email client (as opposed to emailing it directly from connectMLS). This is what you would use if you want to email an agent-facing report. Click here for an article that explains this process. 
   
   
9. Click Close to get out of the Print Listings window without printing anything.
   
   
   
   
   
   
   
10. If you are printing several listings in more than one report type, use the section beneath the Custom Reports section to choose whether or not to collate your reports.
    Selecting Collate Reports groups your printouts by listing. All reports for the first selected listing will print out before moving on to the next selected listing. 
    Selecting Do not collate groups your printouts by report type. All listings will print out in the first report type you selected before moving on to the next report type.
    
    This section also allows you to set default print settings. If you always want to print specific report types (Agent Full and one of your custom reports, for instance) whenever you print listings, select those reports (along with any other settings on this window) and click Save as My Default Report Settings. Going forward, when you select listings to print, those checkboxes will automatically be selected when you click the Print button.
    
    Restore System Defaults will undo any default settings you have chosen and default to just the 1 Line Summary report.
    
    
11. There are additional options available in the Search Criteria/Statistics and Map Preferences section towards the bottom of the window. You can include your search criteria, some statistics, and/or a map. If you're using the Save as PDF option (#8 from the previous image), you can also include the documents that are uploaded to the listing:
    
                                   
    
    
    
    
12. The Headers section allows you to include a personalized header at the top of your printed reports. If you would like to attach your header to all of your printouts, select the desired check boxes and click Save as My Default Header. Going forward, your printouts will automatically include your header.
    
    
    

Related articles:

Print listings with maps (connectMLS)